Ryver vs. Trello

We like Trello. It’s good at what it does.

In 2011, Trello popularized the “kanban” board style of task
management. Kanban boards are  the best way to visualize and
manage projects.
Ryver has great kanban task boards!

So what’s wrong with Trello?

Trello is great at a simple idea: Task Management using Kanban boards.

However, Trello suffers from two fatal flaws.

Trello’s First Fatal Flaw: Price

When a new project is gearing up, you don’t want to be held back. You want to build your new team, get everyone all using the same tools, and GO!

Projects are fluid though. People come and go.

Unfortunately, Trello’s pricing is not fluid. It’s $12 per-user per-month.

At those prices, you can’t just add anyone you need whenever you need them. You have to be careful. Who to invite? Who to exclude? When? And how much is this costing?

Can you afford to have the team on Trello?

Trello’s pricing flaw can make it more trouble than it’s worth.

In fact, you might just say “never mind” and resort to email rather than headache your way through the Trello budget.

But Trello is Free, right?

Well, sort of. Trello does have a free version. And it’s great – as long as you don’t need privacy or security or administrative control.

Trello makes you pay for all those things. (You know, all the things you need to run a real business.)

Security & Privacy

Free Trello has no private boards, very little security and not much privacy.

Every team member can see every project, every user and every task. In other words, everyone can see everything. Your private company info is not private.

Administrative Control

Free Trello offers no control over who can create and manage teams and public boards. That’s a recipe for chaos. Or worse…

And if you need these features…

  • View-only Guests
  • Remove members but save their history
  • Access control to Task Boards

…then you have to pay extra.

The bottom line?

Trello gets very expensive, very fast.

Trello’s Second Fatal Flaw: No Team Communication

Trello was awesome when it was introduced in 2011. Kanban was a great leap forward in task management.

Now though?

To be effective, your team needs to talk with one another about the tasks they are working on all day long.  If they use Trello with something like Slack, then they bounce back and forth between the two applications. Not very effective.

You should be able to turn Team Communication into Team Tasks with a single click.  You should be able to view an entire Task Board right where you chat and post. And updates to Team Tasks should create team communications like Alerts and Updates.

In other words, you should be using one product, not two!

Team Task Management should integrate with Team Communication.

Ryver is Integrated

Ryver is the only world-class Team Task Management tool that seamlessly integrates world-class Team Communication.

  • Full kanban-style drag-n-drop task management.
  • Create unlimited projects with unlimited tasks with unlimited teams.
  • Instantly communicate any Task updates to any user affected by that task.
  • Users can chat, message, post and even call one another to discuss tasks – or anything else – all within Ryver.
  • Turn any message, chat, topic  or comment into a real, trackable Task at the push of a button. No more alt-tabbing between applications, no more copy-pasting between windows.
  • Assign, schedule, organize, track and discuss Tasks – all in one place

Keep your finger on the pulse of your entire business with Ryver. One single source for people, projects and conversations.

Ryver is More Affordable

Ryver integrates Team Task Management with Team Communication. And Ryver offers flat-rate pricing for an unlimited number of users.

You could use Trello for tasks and Slack for communication. That’s better than nothing. If you do, you’ll pay at least $20 per-user per-month. And you still won’t have tight integration.

With Ryver, you can invite as many people as you need to the team.

Integrate team communication with team task management. And focus on getting sh*t done, free from the bother of per-user pricing.

Ryver is More Effective

In today’s world, most teams cross boundaries. Department boundaries, company boundaries, even national boundaries. Real-world teams are cross-functional, virtual and constantly changing. You need input from all stakeholders and contributors from outside your organization:

  • Key customers
  • Contractors
  • Vendors
  • Partners
  • Advisors
  • Investors


Ryver isn’t just chatter. It’s world-class team communication integrated with world-class team task management.

  • Messages: With Ryver, all your data is available all the time. There is no limit.
  • Users: Flat-rate pricing makes it easy to invite anyone who needs to be on the team.
  • Storage: For one simple flat rate, Ryver gives you unlimited data storage. Why? Because storage costs us a nickle per gigabyte!

Tasks: Turn any message into assignable, trackable tasks at the push of a button.

Ryver Gives You More

Ryver Topics

Ryver Chat is a great chat engine, with all the features you demand. It’s good for short, back-and-forth questions and answers.

However, chat is a lousy way to organize long topical discussions. Don’t you hate it when your discussions are pushed up, out of sight in the chat window and mixed in with 6 other different chat discussions?

That’s where Ryver Topics come in.

Ryver Topics lets discussions go on for weeks without getting lost in a bunch of rapid-fire chat. Your team conducts threaded, topic-based discussions that are easy to follow, easy to contribute to and easy to search.

Ryver DMs

Sometimes you want 1-on-1 conversations without including the whole team. That’s why Ryver also includes private direct messages to anyone – member or guest.

Import from Trello

Already have a bunch of boards setup in Trello? No problem. You can export them from Trello into Ryver and get all the power of team task management tightly integrated with team communications.

And More…

In addition to Topics, Chats, DMs and Tasks, Ryver gives your team:

Push Notifications

Regardless of which teams, projects, or tasks you are working on, Ryver will notify you of updates that matter to you. Wherever you are. On every device..

Native Apps

Ryver has clients for Mac, Windows, iOS, Android, and Linux. And Ryver works on all devices in almost the same way. So everything stays in sync.

Task and Topic Streams

When you are a contributor on LOTS of teams, it can get hard to keep up with everything.

So Ryver rolls up all your tasks from every team into a Task Stream, a single view that can be filtered. (Trello can’t do that.)

The Task Stream shows at a glance everything you’re working on and/or what everyone else is working on.

The Topic Stream gives you a single view of the updates to Topics you are following.

Plus you get notified of updates to any task or topic you are subscribed to or assigned to.

Files Saved in Context

Teams share more than just conversations. Teams share files. All kinds of files.

Ryver keeps all your files in the context of your project. Makes it a lot easier to find.

And of course, Ryver is integrated with Dropbox, Google Drive and Box as well.

Trello Killer?

Is Ryver trying to be the “Trello Killer”?

Trello is owned by Atlassian, a public company. It’s a good tool. No one is going to kill them. (Unless Atlassian kills Trello like they killed HipChat.)

Next generation Work Productivity is a massive new software category. It has room for several major winners. Ryver will be one of them.

We believe Ryver is better than their very expensive paid product. Especially when you combine it with world class team communication.

Team Tasks and Team Communication – together hand-in-glove. When you give Ryver a trial you will see there is nothing like it.

How Does Ryver Manage to Be So Affordable?

Modern cloud computing makes the cost of adding a new customer about a dime. Trello charges around $144 per-user per-year for every single new user.


Trello gets crazy-expensive in a hurry.

Our flat-rate plan gives you:

  • Unlimited Users
  • Unlimited Teams
  • Unlimited Projects
  • Unlimited Tasks
  • Unlimited Search
  • Unlimited Storage

And coming soon: Ryver Enterprise Edition with Single Sign On and more enterprise-specific features.

Why Should I Trust Ryver? (I’ve Never Heard of You.)